What does it mean to archive an email?
This involves copying an email from where it usually resides, the user’s mailbox! to a place where it can remain for a long time. Of course, this place must remain accessible so that the user can easily and quickly retrieve any archiv email. Once the email is archiv, it can then be delet from the user’s mailbox.
This archiving process for emails that Why archive emails are electronic documents is very similar to the archiving process for paper documents. When I no longer ne certain paper documents in my daily work and I start to run out of space in my office, I archive these documents.
There are various archiving methods, from the simplest: the document is plac in a folder stor on a shelf in the Archive service, for example, “2007 – Invoices”. To the very specific archiving process manag by professional archivists.
What are the common solutions to solve this problem?
From a technical point of view, the volume of these mailboxes cannot be allow to grow indefinitely. Even if it were technically possible, this would grenada email list 18731 contact leads not be reasonable, as the size of the mail servers would have to be constantly adjust. On the other hand, as mail servers grow in size, so does the cost of producing mail: maintenance, backups and recovery in the event of a major incident become more expensive.
Note: Nowadays, cloud messengers offer users mailboxes of 25 GB or even 50 GB. Many believe that this is more than enough for one user and for a long time. Given the ever-increasing number of attachments (email is mainly us to send and receive documents) and Why archive emails especially given the volume of these attachments (HD photos, audio files, videos…), this limit will be reach. So, the problem will reappear again.
Discover our solution
Limit user mailboxes
For companies what image formats to use on your website to optimize performance that do not have a sufficiently robust messaging system and cannot oversize their mail service, the usual solution is to limit the size of users’ mailboxes: 50 Mb, 100 Mb, 200 Mb, 1 Gb.When this limit is reach. The user’s mailbox will stop working. In order to cmo email list continue using their mailbox, the user will have to empty it. If they want to keep their emails, they will create a personal archive before emptying their mailbox. For Microsoft Outlook users, these personal archives are call PST files.